The Out-of-Door Academy (ODA) invites all businesses to participate in the procurement process. To help vendors understand how to conduct business with ODA, and to explain basic guidelines of the school's purchasing protocols, please note the following:
Goods and services over $25,000 will be bid with a requirement of 3 proposals for consideration.
Quotes provided by vendors must include a detailed price list, with a breakdown of installation/service, hourly rates, materials, and disclosure of OSHA requirements, where needed.
All purchasing at ODA requires an approved purchase order issued by the school, and a signed contract from the Chief Financial/Operations Officer or Head of School where applicable. Additionally, W-9 paperwork and proof of appropriate insurance and workers comp must be on file in the Business Office. No work is to commence prior to having these items submitted and/or completed.
Changes in scope of work, contracts, or projects must be communicated to the Business Office for approval in writing.
Payments on vendor accounts: No cash transactions will be allowed or accepted. All materials/services on house accounts must be invoiced directly to: The Out-of-Door Academy, 444 Reid Street, Sarasota, FL 34240.