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Student Life
Summer Academy 2021

Summer FAQ

As we face the reality that COVID-19 will continue to be a community concern for summer 2021, we are preparing a plan that will follow the CDC guidelines for social distancing, reduced cohorts, face coverings, hand washing, and disinfecting. We will continue to watch these developments to see if/where we will need to make any adjustments as our program draws near. 

COVID-19 Refund Policy
Should the pandemic cause the cancellation of any of our 2021 camps, refunds will be processed in full.You will be notified of any cancellation via email. We will automatically refund deposits/registration fees paid (if applicable) to the credit card used. You will NOT need to email a request to the office. Please allow up to 15 business days for us to process your refund. After the process date, your account may take up to 7 business days to reflect the refund. For all other cancellations, the standard refund policy will apply.

If a family has to cancel due to COVID-19 related issues, a refund of camp tuition minus the non-refundable $25 registration fee will be issued. There will be a prorated camp refund if a camper misses part of a week due to COVID related issues. For all other cancellations our standard refund policy will apply.

By registering, students and their families agree that should they develop COVID-19 (or COVID-like symptoms) or have exposure to persons who are ill with COVID-19 symptoms in the 2 weeks leading up to camp, they will immediately and voluntarily withdraw from participation in the camp until they have confirmed negative PCR test results and are cleared by a physician. During camp if any students and/or family members test positive or have been exposed to someone diagnosed with or presumed to have COVID-19 they will immediately notify Tammy Strot and/or our Nurse and withdraw from participation so that contact tracing may be completed and families notified of any concerns. All campers must have confirmed negative rapid and PCR test results before returning to camp.

Standard Cancellation/Refund Policy:
Out-of-Door Summer Program Registration Fee and Cancellation Policy for all camps and courses. There is a one-time, non-refundable registration fee of $25 per camper for the summer of 2021. 

Refund Policy
  • If you cancel prior to 30 days before the session start date, you will receive a full refund minus a $25 cancellation fee for each session week that was cancelled and the $25 non-refundable registration fee.
  • If you cancel 15-30 days prior to the session start date, you will receive a full refund minus a $50 cancellation fee for each session week that was cancelled and the $25 non-refundable registration fee.
  • If you cancel 7-14 days prior to the session start date, you will receive a full refund minus a $75 cancellation fee for each session week that was cancelled and the $25 non-refundable registration fee.
  • If you cancel 6 days or less prior to the session start date, there will be no refund given. 

Please understand that we will have already planned to provide staffing and supplies needed for your child to attend our program. 

Medical reason for cancellation
We understand that medical issues may arise over the summer or just as your child is set to attend camp. Please call us as soon as possible to inform us of your need to cancel. We will ask that you submit a written excuse from your child's physician. If your child is sick and there is time and space available, we will work with you to switch your camper to a later session.

Please contact Camp Director Tammy Strot with any changes needed to be made to your registration at tstrot@oda.edu or 941-444-6965.


Q: How do I register?
A: You register online at oda.edu/summer. Fill out the online registration form and answer all questions. You may pay by credit card during check out. Please be sure to fill out all the parent information correctly as we use this for our contact record during camp.

Q: What are ODA’s registration fees and deposit?
A: There is a one-time non-refundable $25 registration fee per camper for the summer of 2021. You may choose to pay in full or to pay 50% of your total at the time of registration and the other 50% will be automatically billed to your card on file on May 7, 2021.

Q: Does ODA offer Extended Care options for all day campers?
A: Only some of our camps offer Extended Care options for our campers. Please refer to the specific details of each camp to review the details. Please sign up for these online during your registration process. If you decide later you will need it, you can go back in and register at a later time online. Drop-in care is not available. You must be pre-registered for each week in order to be eligible. Late fees will apply to all campers not picked up on time. Refer to the fee schedule for each individual camp.

Q: Does ODA provide lunch or snacks for summer camps?
A: No. All day campers need to bring a non-perishable lunch with an ice pack and drink each day. Campers do not have access to a refrigerator or microwave. All campers should bring a water bottle for use throughout the day and a healthy snack for each camp they attend. Some of our camps may provide a special treat occasionally based on the activities planned.

Q: How do I drop off and pick up my child for summer camps?
A: We are working on our pick up and drop off procedures to accommodate our COVID-19 protocols. Parents will be notified of all procedures for each camp via email in a camp letter one week prior to each session. 

Q: What if my child has allergies or medical conditions?
A: Be sure to fill out all relevant information on our Participant Information and Medical Care Authorization form and discuss any concerns with the camp instructor. If a child is injured, first aid will be administered, parents will be notified, and 911 will be called in an emergency.

Q: What should my child wear to summer camp?
A: We recommend that campers wear comfortable clothes like shorts, t-shirts, and sneakers. Please label any extra clothing. Any clothing not claimed at the end of summer will be donated. Some sports camps may require special gear. Please refer to individual camp descriptions.

Q: What if my child is sick or is unable to attend camp for another reason?
A: Please refer to our cancellation policies for refund details. If your child misses a day, please email tstrot@oda.edu or call 941-444-6965, or contact the specific camp teacher/instructor for your session. Unfortunately, we cannot offer special refunds for any missed days or make up projects your child may miss unless it is a COVID-19 related issue. We will have already acquired staff and resources for your child. Regular attendance is encouraged for all camps. Please refer to our refund policy for details and questions. 

Q: What are the expectations of my child’s behavior?
A: All campers are expected to be respectful of each other, camp staff, and ODA equipment and facilities. ODA will not issue refunds for a child dismissed from a program because of unacceptable behavior.

Q: If I have questions or if I need to get a message to camp staff or my child, whom should I call?
A: For general questions, please email our Camp Director Tammy Strot at tstrot@oda.edu or call 941-444-6965. You will be emailed a letter prior to camp with other contact information of teachers and staff contacts for each program. Please reach out directly to the teacher or specific camp instructor with any attendance issues or late arrivals. 

Q: Will I be contacted prior to camp with more information?
A: Yes. You will be emailed a letter some time the week prior to camp with specific details about your program including contacts, what to bring, schedules, drop off procedures, etc.

Q: What are my payment options for camp? 
A: You are required to pay with a credit card online at the time of registration. You have two options. You may pay in full or you may pay the $25 registration fee and 50% of your total at the time of registration and the other 50% will be automatically billed to your card on file on May 7, 2021. 

Q: What if I need to make changes to my registration and what is your cancellation policy?
A: Out-of-Door Summer Program Registration fee and Cancellation Policy for all camps and courses.

Please contact the director Tammy Strot with any changes needed to be made to your registration at tstrot@oda.edu or 941-444-6965.

The Out-of-Door Academy

LOWER SCHOOL |  Historic Siesta Key Campus  |  Pre-K – Grade 5
444 Reid Street, Sarasota, FL 34242  |  941-349-3223  |  Fax: 941-349-8133

MIDDLE & UPPER SCHOOLS
  |  Uihlein Campus in Lakewood Ranch  |  Grades 6 – 8 |  Grades 9 – 12
5950 Deer Drive, Sarasota, FL 34240  |  941-349-3223  |  Fax: 941-907-1251
The Out-of-Door Academy does not discriminate on the basis of race, creed, physical ability, religion, sex, age, gender, sexual orientation, or national origin.
The Out-of-Door Academy is an equal opportunity employer.

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